ACE - Logistics Coordinator, Pacific West

American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of a volunteer labor force to help restore America's public lands. ACE has a national reputation for providing exceptional training and support to enable crews to safely and economically implement technically complex and physically demanding conservation projects for the US Forest Service, BLM, National Park Service, USFWS and numerous state and local land management partners.

Job Title: Logistics Coordinator

Location: Ridgecrest, Ca

Department/Division: CREW, Pacific West

Status: Regular Full-Time, Salaried (Exempt)

Schedule/Hours: Full-time. Flexible schedule with varying shifts; 40 hours/week with some additional weekend/evening hours required.

Reports To: Associate Director of Member Resources

Travel: Yes, regional travel required.

Compensation: Full-Time, 40 hours/week within a flexible schedule. Competitive pay with a benefits package that includes health, dental, vision and supplemental insurance, paid vacation, sick leave, designated holidays, and 401k retirement for qualified employees

Position Summary:The Logistics Coordinator (LC) serves in a crucial support role within the ACE PW Member Resources Team. Under the supervision of the Associate Director of Member Resources, the LC works alongside Member Support Coordinators and in close collaboration with the ACE PW Operations team to provide on-the-ground support at one of ACE PW's two bases in Ridgecrest and Sacramento, CA. The LC has three major areas of responsibility:

1) Housing and facilities management

2) Fleet management

3) Purchasing and provisioning

The LC is responsible for providing in-person maintenance and oversight at the ACE warehouses, housing units, and other base facilities as well as coordinating and maintaining ACE fleet vehicles, and is responsible for supporting field crews with meal planning and food shopping. This position is located at ACE PW's field base location of Ridgecrest, CA and requires some regional travel (10%).

Essential Functions and Responsibilities:

Housing and Facilities

• Serve as the primary point of contact for the PW division with the ACE National Facilities staff, ensuring smooth and regular communication.
• Lead the set up of new housing facilities and the maintenance of existing facilities, including undertaking small repairs, painting, and yard care and coordinating with contractors. Assist in the set up and maintenance of warehouse facilities.
• Organize room lists for arriving and departing members.
• Welcome new members to housing on arrival at properties and conduct housing orientations; provide support and mentorship to members as needed.
• Maintain an annual cleaning and maintenance schedule including fire alarm checks, appliance checks, standards of hygiene, secure property, computer virus checks, etc. for ACE facilities
• Conduct house checks for cleanliness after crews leave for field projects. Enforce disciplinary measures in coordination with division leadership for members or households that do not meet standards.
• Purchase and maintain cleaning supplies and other essentials for each housing unit.
• Pick up and deliver large orders from local retailers and perform other similar tasks that arise.
• Ensuring the alcohol and drug free housing rules are observed by members and staff.
• Be available to respond to emergencies if they arise and respond in a timely manner.

Fleet Management

• Serve as the fleet manager for a PW base and as the primary point of contact with ACE central fleet staff. Ensure smooth, regular communication with ACE fleet staff.
• Inspect vehicle and trailer report forms from returning crews and take necessary action regarding any maintenance that may be needed or items that are missing.
• Ensure fleet repairs and routine maintenance is conducted in a timely manner and to a professional standard. Keep maintenance logs up to date.
• Obtain work needed quotes and take vehicles to a mechanic as required.
• Be present and assist when crews are preparing to leave on field work (rig up) and when crews return from the field (de-rig) .
• Maintain COVID-19 vehicle response kits and stocks of cleaning supplies for vehicles.

Purchasing and Provisioning

• Plan menus for crews on projects with dietary concerns and allergies taken into consideration.
• Purchase quality foods and pack foods in crew food bins or coolers. Ensure that when purchasing any item that ACE is getting the best value for money, check the internet for price comparison, and develop relationships with local suppliers.
• Repair and maintain sufficient food coolers and dry boxes.
• Maintain cookset resupply and stoves.
• Maintain stocks of personal protective equipment, gloves, hardhats, glasses and earplugs.
• Organize a storage system for first aid supplies and then maintain a stock of all first aid items so that staff and members can refill their first aid kits.
• Fill propane tanks so that when crews return there are sufficient full tanks.

Other duties as assigned.

Required Experience and Qualifications:

• Possess a high school diploma or GED certificate. BA/BS degree from an accredited college/university preferred.
• 1-2 years of previous experience in volunteer or staff roles with a volunteer or AmeriCorps program, preferably in a Conservation Corps.
• Intermediate level computer skills, specifically including knowledge of Microsoft Office products and a familiarity with the Google Apps suite.
• Previous experience working with young adults in a team setting.
• Knowledge or leadership experience within the conservation field.
• General knowledge of fleet (vehicle & trailer) maintenance and repair.
• Knowledge of general facility maintenance, improvements, and repair.
• Experience shopping for and creating healthy, cost effective recipes for field crews.
• Ability to adapt to work environments and conditions that can change frequently.
• Experience in communicating rules and regulations and holding others responsible to expectations.
• Ability to handle concurrent operations in a fast-paced environment.
• Willingness to travel and camp out for extended periods of time.
• Must be flexible and possess a high work ethic.
• Ability to understand and carry out oral and written instructions
• Ability to establish and maintain effective working relationships with members, partner agency staff, and the general public.
• Ability to adapt to dynamic work environments and conditions that can change frequently.
• Ability to maintain a positive, constructive work environment conducive to team performance.
• Ability to understand and carry out oral and written instructions.
• Ability to analyze and resolve complex safety issues
• Ability to handle concurrent operations in a fast-paced environment.
• Willingness to travel and camp out.
• Ability to prepare and maintain records and reports.

Other Requirements:

• Must be authorized to work in the U.S.
• Valid driver's license and an insurable driving record
• Proficient in English
• Ability to pass a federal criminal background check
• Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time

Physical Demands, Work Environment and Working Conditions

• Physical Demands: Requires frequent sitting, standing, walking, hiking, carrying, using hands to handle or feel, reaching with hands and arms, talks and hears. Manual dexterity required for use of hand and power tools, computer keyboard/mouse and other office equipment. Required to stoop, kneel, climb stairs, and/or crouch. Ability to hike over rough terrain, and camp overnight under field conditions.
• Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
• Weight Lifted or Force Exerted: Frequently lifts up to 50 lbs., ability to lift up to 60 pounds.
• Environmental: Outdoor and indoor conditions. Work environment conditions can change frequently; working under adverse weather conditions and in various climates.
• Noise Environment: Moderate noise.
• Travel: This position requires domestic travel.

To Apply: Navigate to the ACE website: https://usaconservationstaff.applicantpool.com/jobs/ to fill out an application. You must include a resume, one-page cover letter and three professional references. Qualified applicants will be contacted by email to arrange an interview. Applicants must follow all application instructions in order to be considered for this opportunity.

American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Learn More About American Conservation Experience (ACE)!

Current Openings for ACE Logistics Coordinator, Pacific West Jobs at Mellon Fellowships